Ask Aarvo

Aarvo uses AI throughout the platform to handle ~90% of bookkeeping automatically. The goal: the more you use Aarvo, the less manual work you do.

Two sides of AI in Aarvo

The action side - Doing the work. Categorising transactions, extracting data from documents, matching invoices to bank entries, applying tax rates, and progressively handling reconciliation on your behalf. This is what powers the drop, confirm, finalise workflow.

The understand side - Making sense of your data. Spending insights, margin analysis, cashflow forecasting, and anomaly detection. Turning your financial history into intelligence you can act on.

Smart categorisation

Aarvo learns from your reconciliation patterns and applies them automatically.

When you categorise a transaction from a vendor - for example, categorising a Webflow charge as "Software Subscriptions" with 20% VAT - Aarvo remembers. Next time that vendor appears, the same category, tax rate, and treatment are applied without you doing anything.

Each workspace builds its own memory based on your unique patterns. Early on, Aarvo suggests and you confirm. As patterns solidify, routine transactions require zero manual input.

And it's not just categories. Aarvo also applies the correct tax rate, calculates the tax amount, enriches the transaction with vendor data, and links it to the right customer or contact if one exists.

Document intelligence

Upload an invoice or receipt - or let it arrive via your email connector - and Aarvo extracts supplier name, total amount, date, individual line items, VAT and tax amounts, and reference numbers. Then it finds and matches the corresponding bank transaction and attaches the document.

The Auto tab in Tasks handles bulk processing. Drag and drop hundreds of documents and Aarvo processes each one individually. What used to be hours of data entry becomes a review step.

Financial insights

As your financial history builds, Aarvo analyses your reconciled data to surface patterns and opportunities you'd miss manually:

Spending anomalies - Transactions that don't correlate with your usual patterns.

Forgotten subscriptions - Recurring charges you may have lost track of.

Margin analysis - Products or services with better margins than top-line revenue suggests.

Cashflow stress points - Potential cashflow issues flagged before they happen.

Revenue trends - Growing, declining, or seasonal patterns in your income.

Burn rate and runway - How fast you're spending and how long your current cash lasts.

Richer data means better insights. Accurate categorisation, consistent reconciliation, and linked customer and product data all improve what Aarvo can surface.

Views

Views let you build custom financial dashboards with the metrics that matter to your business. Pick from available metrics - revenue, expenses, profit, margin, burn rate, runway, asset value, depreciation, and more - and arrange them how you want.

Every business tracks different things. A SaaS founder cares about burn rate and runway. A retailer cares about inventory and margins. An accountant reviewing a client wants tax liability and filing readiness. Views let each user see what's relevant.

The long-term vision

Today: smart suggestions, document extraction, auto-matching, and financial insights. Tomorrow: a continuous financial intelligence layer - a digital CFO that understands your business and gets smarter with every transaction.

Start setting up - Learn how reconciliation works - Reports & Returns